The Problem
Lithium Ventures is a bootstrapped community-driven launchpad that raises funds for early crypto startups.
Lithium has grown too fast in its first 9 months of existance, and many things were still done manually due to the lack of time for automating and creating proper processes.
Lithium’s objective is to scale to generate $5M monthly revenue, making as few hires as possible.
They want to make their decision-making and operational processes as slick and simple as possible, and eliminate low leverage work through processes, systems and automations.
Therefore they wanted Systemify to focus on five main things:
- Standardize their deal flow process, which is the process every potential project (or deal) goes through from the first contact to being launched in their launchpad.
- Creating a system for their vesting payments, which is the recurring payments early private investors receive.
- Creating a system for their content production across all their platforms.
- Processes for their internal and external communications.
- Building SOPs so all these processes scale.
The Solutions implemented
1. Deal Flow Process
The system
Lithium doesn’t need to reinvent the wheel for every project, so defining a standardised set of steps for every project was crucial.
During many Zoom calls, we dove deep into every single step throughout the process, defining what brings the project forward and which actions were necessary at every stage.
Once this was clear, we started building this process in Notion.
The automations
The social media content related to a project is planned and scheduled after the project’s launch date was confirmed.
Instead of every time having to create the plan from scratch, we used a couple of automation tools (the:gist and automate.io) to create the skeleton of the content plan every time a project’s launch date was confirmed.
Checking Confirmed Launch Date creates the array of content pieces seen below.
2. Vesting Payments
The system
Lithium has launched 17 projects at the time of writing.
Each of those projects has multiple investors that invest different amounts, and each project has a different payout schedule.
So you can imagine how things can get messy quite fast.
The objective of this system is to allow one of the founders of Lithium to know when he needs to pay each investor and how much.
Below is the structure we built in Notion, where each card represents a database and each arrow a relational property.
Since the person who makes the payments needs to know when each project’s next vesting payment is, we created this view in his dashboard.
The automations
In order to don’t rely on the aforementioned person checking his dashboard to know when is the next vesting payment, we set an easy system so he gets an email notification every day there’s a project’s vesting (payout) payment to be made.
3. Content creation system
Since Lithium is community-driven, their content strategy has to always be on point.
Even more when multiple people contribute to the creation of content.
As per usual, we first draft the system (see below) and then we build it in Notion
In Notion we separated the Idea Creation
From the Content Development (planning, developing, posting)
This way Lithium has a central Hub from which all its content gets published, while also allowing multiple members of the team to work asynchronously.
The final Dashboard
Another endeavor Systemify took part on was to design Lithium’s main dashboard to centralise everything the company has into a single page.
Here’s the dashboard.
As seen above, on the top we have the different dashboards for each employee in the company, and below it the relevant pages for each department.
The system’s big picture
So the client could visualize how the whole system was interlinked, we built this final Whimsical board where we show all databases that the system has and the relationships between them.
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