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Land Investing · Simpli Acres

Streamlined Property Management and Delegated 80% of Tasks

Result
13+ hours/week saved
Timeline
3 weeks
Engagement
Operations + AI Implementation
I can finally recruit and welcome new team members and focus on growing the business instead of losing myself in the weeds.

Chris Burke · Simpli Acres

01The problem

Where the work was getting stuck.

Chris is a real estate investor who buys and sells properties. He started alone and began delegating tasks, but as the business grew, things got complicated fast.

  • Growing number of properties to manage with no clear system
  • No reliable, organized way to store SOPs, hard to find and separate from tasks
  • Couldn't keep track of what contractors were doing
  • Spent too much time on administrative tasks instead of growing the business

Chris felt stuck. He couldn't move his business forward, couldn't hire a team because he alone had a hard time keeping up with all the properties he had to manage.

02What we built

The system, phase by phase.

We built a Minimum Viable Notion System focused on the core workflow: property acquisition → management → sales. Then layered in automations to remove manual busywork.

01

Phase 1: Diagnose existing processes

  • Documented how Chris was actually operating day-to-day
  • Identified where time was being lost (manual comparisons, scattered SOPs)
02

Phase 2: Create a unified process board

  • Combined all processes into one clear, step-by-step workflow
  • Centralized and organized everything from start to finish
03

Phase 3: Build the Notion system

  • Counties dashboard for tracking marketing performance by region
  • Team teamspace so Chris knows each member's workload at a glance
  • Property stages view showing all properties in one place
04

Phase 4: Automate the repetitive work

  • Due Diligence comparison automation: alerts when differences are found
  • Buyer intake automation: emails auto-populate the database, saving 10+ min per buyer

Built with

Notion · Make.com

03What changed

What it did for the business.

  • Saved 3+ hours/week on Due Diligence comparisons alone
  • Saved 10+ hours/week on task communication to contractors
  • Clear visibility into sales performance by county
  • Can now manage significantly more properties without chaos
  • Hired 2 new team members and scaling further
04What we would tell you

What this one taught us.

  • A dream without a system is just chaos wearing a nice suit.
  • Systems aren't cold or rigid. They're containers for your energy and pathways for your purpose.
  • When your systems run, your mind is free to focus on what truly matters.

Want the same for your business? Start with 20 minutes.

A free fit call with the founder. We look at where work gets stuck in your business and tell you straight whether there is a build worth doing.

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